Don't be Scared of The Cloud
(Lights a candle and turns on flashlight). It was a dark and stormy night. The last employee was packing up for the night and turned off the lights on their way out. All of a sudden, the power goes out. Everything shuts down and goes dark! There is no one around to help. The scary part? None of the data in the office’s devices were backed up to an offsite storage location! AHH!
Clearly the moral of this short story is to back up your data into an offsite location. A great place for that is the cloud. Yes, the abstract cloud that you always hear about.
Putting your business’s information and sensitive data in the cloud may sound scary but the really scary part is actually not backing up your data at all. The cloud is actually a safe place for all of that sensitive data to be stored. Trusting cloud technology takes a big leap from a business owner, but it can be one of the best decisions they will make for the safety and benefit of the company.
Why is that? Well embracing the cloud not only helps the bottom line, but it also takes your business’s security to a whole new level.
Check it out: Integrating New Equipment Into the Office
As cloud technology advances and grows, many small, medium, and large businesses are adopting the technology to protect their data. For many owners, the cloud isn’t really what scares them, but the lack of knowledge or fear of the unknown is what really keeps them up at night.
So, why should your business move to the cloud? Here's 5 reasons on how this will benefit your business:
1. Cloud promotes innovation
Once the growing pains are out of the way when you adopt a new technology and a new way of saving and storing information, you’ll find that the cloud allows you so much room to grown and innovate your business.
All businesses must make changes in order to grow, but the one thing always holding teams back from creating is the inability to move information and save any new data quickly.
Moving to the cloud helps speed up traditional workflows, and allows businesses to save information and make faster turnarounds with new ideas and projects.
Check it out: Cloud Storage For Small Business Infographic
2. increase productivity
Adopting the right tools and resources do wonders for any business; large, small or in-between. When you use the cloud to store and move data, you’re not waiting around looking for files in a cabinet or in a cluster of folders. Save your time and energy for something more productive and useful at work.
Having the information you need at hand at a quicker rate, increases the speed at which you’re able to share that information with team members and co-workers to complete and advance on projects that matter to the business.
3. gotta love apps
One of the most useful features of cloud technology, is the fact that it is very flexible and versatile. This means that you have the option to scale up or down business solutions that aren’t working, or ones that are running smoothly. This is a much more efficient way that working through the old desktop software.
Once you have the new technology up and running smoothly, you can plug in any variety of add-on apps to streamline workflows, digitize paper-based processes such as signing documents, or automat tasks like invoice filing or even improve upon staff communication. The move to the cloud opens up a whole world of apps ready to help you work smarter, not harder.
4. Peace Of Mind
With teams of data security specialists focusing on protecting your data alone, the cloud is one of the most secure ways to store information. For example, by using cloud software, if your laptop is stolen, no one can access your data unless they have a login to the online account. With cloud software, this is where the data lives - as opposed to on your hard drive.
Like previously stated, in the unfortunate event of a power outage or fire in the office, the cloud allows business to proceed and remain productive without any downtime. While all your information is now stored off-site, you may access to any of it from any device as long as you’re connected to the Internet.
In addition to this, if you invite users to view your data, you have control over the level of access they are granted. This is much more secure than the old-fashioned way of emailing your files or sending out a USB drive with your data on it, or the biggest and most common security “no-no”; sharing your password and login information.
Check it out: Harry Potter and The Prepared Employees
5. Collaborate and listen
Think back to the old days, or maybe just a few weeks ago, when all of your business’s files and documents were saved to a hard drive that you would need to back up or take the risk of loosing it all…forever. Not to worry, that’s no longer a concern with cloud technology. The cloud makes your data accessible at anytime, any place, from any device. This means your hard drive is no longer the central hub where all data must live.
Your mobile device, combined with tools like Slack, Zoom, or Skype, gives you the chance to stay in touch with your staff or co-workers, and even clients. From these cloud-based tools, you’re able to track projects, create and respond to comments, all without any need for clunky office equipment such as desk phones or giant desktop computers and file cabinets.
Check it out: What Is The Cloud Video
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